Arcadia University

The Arcadia University Departments of Mathematics and Computer Science, Biology, Chemistry/Physics and Forensic Science are seeking a shared full-time administrative assistant with excellent interpersonal and organizational skills and experience in an office setting. The position supports all of the administrative needs of the Mathematics and Computer Science Department and some of the day-to-day needs of the Biology and Chemistry/Physics & Forensic Science Departments. The successful candidate will be an essential contributor to creating a welcoming and inclusive environment for all students. Approximately 2/3 of the work week supports Mathematics and Computer Science and 1/3 supports Biology and Chemistry/Physics & Forensic Science.

Day-to-day department needs supporting Mathematics and Computer Science, Biology, and Chemistry/Physics & Forensic Science: Includes managing work study students' hours and time sheets; ordering office supplies; posting departmental announcements; scanning documents; scheduling rooms; data requests; managing service contracts and equipment maintenance; communicating with IT and Facilities; supporting faculty or staff searches.

Arcadia's College of Arts and Sciences offers programs in science, technology, math; humanities; visual and performing arts; communications; and historical and political studies. These programs prepare students to be leaders in a global society by providing opportunities to exhibit, perform, and publish on campus and in the Philadelphia area. The campus has a variety of outlets to support the arts and sciences, including art galleries, a literary magazine, and an online academic journal.

Arcadia University is a top-ranked private University in Greater Philadelphia that provides a JEDI (Justice, Equity, Diversity, Inclusion)- and values-based educational experience that keeps students at the center of all its efforts. The Institute of International Education has ranked Arcadia first nationally in study abroad for 10 of the last 11 years, and the Princeton Review has ranked Arcadia among the "Best in the Northeast" from 2017 to 2021. The University's Physical Therapy and Physician Assistant programs are nationally ranked in their respective categories by U.S. News & World Report, which ranks Arcadia among the top 25 percent in its category and cites Arcadia for being among the "most innovative" and "best value" colleges. Approximately 3,700 students study at Arcadia, with 2,300 undergraduate students choosing from more than 65 fields of study. Arcadia promises a distinctively global, integrative, and personal learning experience that prepares students to contribute and lead in a diverse and dynamic world. Visit

Applications must be submitted online through Arcadia's Human Resources portal to receive full consideration. Please do not email application materials to the hiring manager. Due to the volume of applications received, communication will generally be limited to candidates selected for additional consideration.

For additional information and to apply, please visit: and upload a cover letter, resume, and names and phone numbers of three professional references.

Application review will begin immediately. Posting will be removed from the website once we've established a sufficient talent pool for consideration.

At Arcadia University, our JEDI principles of Justice, Equity, Diversity, and Inclusion are the foundation of our highly-regarded, values-based learning community, which reflects the world in which we want to live. As such, Arcadia actively seeks and welcomes candidates of diverse backgrounds and abilities. Arcadia prohibits discrimination against individuals on the basis of ethnicity, national origin, ancestry, race, color, religion, creed, sex, gender, marital status, affectional or sexual orientation, age, gender identity, military or military veteran status, disability, family medical or genetic information, or any other legally protected characteristic. All offers of employment are conditional based on the successful completion of a background check. Employment may not begin until the University accepts the results of the background check.

Manage the departmental budget for Mathematics and Computer Science. Liaise with Accounts Payable Department for reimbursements and invoices; submit purchasing requisitions; assign and track reimbursements; track expenses and reconcile charges for the department budget; manage the departmental credits card; reconcile charges for the departmental credit card.

Essential Functions:

Work study students. Mathematics and Computer Science and Biology/Physics: Hire and manage student workers performing routine departmental jobs. All departments: Track and approve work study hours.

Coordinating departmental events. Mathematics and Computer Science and Biology/Physics: Reserving rooms, ordering catering, and coordinating with Facilities; events including commencement receptions, capstone, visitor lectures, logistics around visiting professors, academic activities, and searches.

Jiangsu program. Mathematics and Computer Science: Support the Jiangsu Management Committee in planning and supporting academic programming, co-curricular events, and international visitors travel and accommodations; Arcadia faculty members' travel; Arcadia faculty members' academic needs while abroad.

Complex data sets. Mathematics and Computer Science: compiling, organizing, and maintaining files and records such as confidential student records and summer placement exams; posting or reconciling data or information related to accounting or students related projects; document management using informational technology systems.

Media and marketing. All departments. Update unit marketing including print; website; and social media. Create department events on the Arcadia Events Calendar.

Marginal Functions:
Other duties as assigned in support of the departments, faculty and students.


Given: Supervises student workers

Received: Chairs for Computer Science & Math, Biology, Chemistry & Physics

Minimum Requirements:

  • Associates degree
  • Bachelor's degree preferred
  • 1-3 years of relevant work experience

Required Knowledge, Skills and Abilities:

Analytical Thinking: Ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.

Critical Thinking: Interprets and seeks information, uses independent reasoning to diagnose the root cause of solutions or issues, identifies and tests solutions and thinks beyond what is typical or customary. Uses information to determine benefits and impact in making decision and/or recommendations.

Project/Program/Service Management: Ability to coordinate and administer programs/project activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project.

Written and Oral Communications: Ability to present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience. Ability to convey information clearly and concisely to groups or individuals ether verbally or in writing to ensure that they understand the information and the message. Ability to listen and respond appropriately to others. Ability to impact and influence others to further the institution's strategic objectives.

Technical, Computer and Software Skills: Ability to use Microsoft Office (Excel, PowerPoint, Word) and basic databases and software.

Preferred Qualifications:

  • Bachelor's degree
  • 4-7 years of relevant work experience

Arcadia University requires all employees to be fully vaccinated with a COVID-19 vaccine by your employment start date. Arcadia will consider requests for exemptions from the vaccination policy due to medical condition or religious belief. You will be required to provide proof of vaccination at the time of hire and/or on your first day of employment. Our vaccination protocols are subject to applicable laws and will be updated from time to time to reflect evolving conditions and federal, state, local, and other applicable health and safety guidelines.

Arcadia University
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